Credit management for organization owners

Credit management establishes credit limits for organizations that can be used for purchasing eligible services. The credit can optional be sub-allocated to projects and used in cost policies.

If credits are assigned to organizations by staff users (please see Credit management for staff), organization owners can distribute allocated credits to projects. Projects can use credits for specific resources, overused resources are invoiced according to the pricing plan. Organization owners can use credit management together with the cost and usage policies to handle overconsumption.

To see the credit allocated to projects, open the organization and then Accounting → Credit management.

Note

The Credit management entry only appears once staff have assigned a credit to the organization. If you do not see it, no credit has been granted yet.

To allocate credit to a project, click Add. A dialog opens with these fields:

1. Project - the project that can use the credit.
2. Allocate credit - the amount of credit. The sum of all project credits cannot exceed the organization's credit; the dialog shows how much is available.
3. End date - optional. On that date the remaining credit is set to 0. It must be the first day of a month. Prepaid and earned credit of the organization outlast its own end date, but a project whose credit has expired cannot draw on them. Give the project credit a new amount and end date, or delete it, for the project to use them.
4. Minimal consumption logic, Expected consumption, Grace coefficient and Apply as minimal consumption - how much the credit is reduced each month at least, even if the project uses less. They work as for organization credits, see Credit management for staff.
5. Click Confirm.

When a project's credit is spent, further usage of its resources is invoiced according to the pricing plan.

Cost policies a credit affects

Expand a project credit's row to see its settings, including whether it pays earlier invoices, and Cost policies this credit affects: the project's cost policies that account for credit, and the organization's cost policies, with their period, limit and status. Each policy's actions menu has Details and, for those who may fix it, Fix…, as in the cost policy list.

Earlier invoices

Credit pays the month it is used in. Cost of a closed month that the credit did not cover stays on that month's invoice, and adding credit later does not pay it. A cost policy with the period Total keeps counting that cost, so it can stay over its limit however much credit is added.

To see that cost, open the project, select the Edit tab, then Credit management. The Earlier invoices table lists, for each closed month, its cost that credit could pay, how much credit paid, and what is not covered.

Only staff can let the credit pay that cost; the Pay earlier invoices, Earlier invoices from, Earlier invoices until and Write the compensation on rows show how they set it up. See Paying earlier invoices.